Leave requests: from complex procedures to an efficient overview
Letters and email conversations have long since been established ways of requesting leave. HR-managers receive leave requests via these types of means, and as a result they have to undertake several steps to get back to employees with their feedback. As this can be a time-consuming process, HR-managers often search for ways to lighten the burden and make this process more efficient. And as it turns out, it is possible! There are much easier and faster ways of handling leave requests.
Leave requests: the old-school way
Who hasn’t had to do with them: leave request letters and emails used by personnel to ask for time off? Sometimes, employees even take the time to find out when their colleagues are on leave, by searching through several Outlook calendars, or by asking around while getting coffee. More often than that, employees simply request leave at random, whereby the HR-manager is then obligated to do research as to what the occupancy is during the suggested period of time. And that process often entails many inquiries and much reference work. The request is entered into an Excel sheet, other leave requests are checked for discrepancies, and decisions are made in consultation with the manager of the employee in question.
Inefficient and lots of delay
The subsequent result of such a cumbersome process is that the HR-manager cannot work as efficiently. For such a simple task, the work load is excessively high and time-consuming. Besides, leave request can just as easily be handled by the employee and their manager. When it is up to the HR-manager to mediate at every simple request, everyone has to deal with the delay. For instance, that one employee, desperately waiting to hear back from his/her leave request, will also be left waiting for feedback.
The solution: a visible overview of all leave requests
Choosing to use a clear overview in which leave requests are shown is much faster, and will make the lives of your entire personnel easier. Approving requests is a much faster process, and rejecting them is much easier. After all, employees can simply see for themselves when many of colleagues are going to be absent. All becomes clear at a glance!
Digitalization is the answer!
In short: digitalizing your leave requests grants a more efficient and stream-lined process. Moreover, a software solution for handling leave requests is often indispensable these days, as it has become more and more common to work from home. This topic will be discussed in an article yet to come!
Would you like to know more about the cloud-based leave registration system of Leavedays.com? Feel free to contact us!
